🔒 RecruitNest – Privacy Policy
Last Updated: 17.9.2025
At RecruitNest, we are committed to protecting your privacy and ensuring that your personal data is handled securely, lawfully, and transparently. This Privacy Policy explains how we collect, use, and safeguard information from candidates (job seekers) and clients (companies hiring staff).
📍 Who We Are
RecruitNest is a UK-based recruitment platform specialising in the driving, HGV, warehouse, and logistics industries.
Our website address is: https://recruitnest.co.uk.
📑 Table of Contents
- Introduction
- Information We Collect
- Candidate Data
- Client Data
- How We Use Your Data
- Cookies & Website Usage
- Embedded Content
- Data Security
- Sharing of Information
- Data Retention
- Your Rights (GDPR)
- Governing Law & Complaints
- Cookie Used by Our Privacy Tools
👋 1. Introduction
We collect and process personal data to:
- Help candidates find work opportunities.
- Help clients find suitable staff.
- Fulfil our legal and contractual obligations.
📋 2. Information We Collect
We may collect:
- Candidate Information: CVs, employment history, qualifications, driving licences, Right to Work documents, contact details.
- Client Information: Company details, contact names, email addresses, phone numbers, billing and contract details.
- Website Usage Data: IP addresses, browser type, and cookies (to improve website functionality).
🧑 3. Candidate Data
When candidates register with RecruitNest, we may collect and store:
- CV and work history
- Proof of identity and Right to Work documents
- Driving licences, CPC cards, and qualifications
- Contact details (phone, email, address)
- Employment preferences (availability, shift patterns, pay expectations)
🏢 4. Client Data
When clients use our recruitment services, we may collect:
- Company information (name, address, industry, size)
- Contact details (HR managers, directors, supervisors)
- Contract and billing information
- Job requirements (role type, skills required, shift patterns, pay rates)
🎯 5. How We Use Your Data
We use your data for:
- Matching candidates with suitable job opportunities
- Supplying clients with suitable staff
- Legal compliance (Right to Work checks, HMRC reporting)
- Invoicing, payroll, and administration
- Marketing and communication (only with consent)
📊 Example Flow: Candidate Data → RecruitNest → Employer
🍪 6. Cookies & Website Usage
We use cookies to:
- Improve website functionality and user experience
- Remember user preferences
- Analyse website traffic
You can control or disable cookies through your browser settings.
🌐 7. Embedded Content
Some job listings or articles may include embedded content (e.g. maps, videos, or social feeds). Embedded content from other websites behaves the same way as if you visited those websites directly. These third parties may collect data, use cookies, or track your interactions.
🔐 8. Data Security
We take steps to keep your data safe:
- Secure servers & encrypted storage
- Limited access to authorised staff only
- Regular compliance checks
📤 9. Sharing of Information
We may share candidate data with:
- Employers/clients actively recruiting
- Payroll and compliance providers (for temporary staff)
- Regulatory bodies (where legally required)
✅ We will never sell your data to third parties.
⏱ 10. Data Retention
- Candidate data: Retained for 2 years from last activity unless you request deletion.
- Client data: Retained for 7 years for legal, contractual, and accounting purposes.
- Marketing data: Retained until you unsubscribe or withdraw consent.
📝 11. Your Rights (GDPR)
Under GDPR, you have the right to:
- Request a copy of your data (Subject Access Request)
- Correct inaccurate or incomplete data
- Request deletion of your data
- Object to processing for marketing purposes
- Transfer your data to another provider
Requests can be made via 📧 co*****@************co.uk.
⚖️ 12. Governing Law & Complaints
This policy is governed by the laws of England & Wales.
If you have concerns, you may contact:
- RecruitNest Data Protection Officer – 📧 co*****@************co.uk
- Or escalate to the Information Commissioner’s Office (ICO): www.ico.org.uk
🍪 Cookie Used by Our Privacy Tools
We use a cookie named privacy_embeds to store your consent preferences for loading third-party content such as YouTube videos, maps, or embedded tools. This cookie helps us comply with privacy regulations like GDPR.
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Cookie name:
privacy_embeds -
Purpose: Stores user consent for third-party embeds/scripts
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Expires: 30 days
-
Type: Functional
